How To Find & Hire A Virtual Assistant That Will Change Your Life w/ Trivinia Barber

October 1, 2018

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As creatives, we often think we have to do everything ourselves. But there’s usually too much to do without losing your sanity. I feel ya! I know I’d have so much trouble running Studio Sherpas without my own awesome VA. (Shout out to Tina!) What VAs give us is freedom, peace of mind, and the opportunity to slow down and remember what’s important to us.

Trivinia Barber is the founder and CEO of the boutique virtual assistant agency, Priority VA. Her company matches entrepreneurs with highly-skilled assistants who help them make the space to run only the parts of their business that they want to.

Today we talk about why hiring a VA is going to free up so much more room in your life and business. There are things that you might not know how to do, don’t want to do, or just don’t have time for that a VA can get off your plate.

There are a lot of reasons why you might be hesitant to bring on an assistant. Trivinia shares her advice on how to work well with assistants so you don’t have to worry about having someone else doing the work you normally have done. A lot of this requires setting up repeatable systems. When it comes to managing your team, Trivinia always makes sure to encourage, equip, empower, and engage with them. That way they can get it done so you don’t have to.

Have you hired a VA? How has it helped you? Let us know in the comments below!

In this episode

  • How to identify your needs when it comes to delegating tasks to a VA
  • Trivinia’s tips for using a VA so you’ll get the outcomes you need
  • How to know when you’re ready to hire a VA
  • What to look for in a potential VA you are thinking of hiring
  • The tasks that you are likely doing yourself that would be much better done by a VA


“Delegation is like exercise. You have to flex that muscle. You’ll get better at it and it’s going to hurt initially because you’re going to do it wrong and you’re not going to give enough direction and somebody is going to mess up. But once you find it, magic is going to happen.” [21:38]

“You’re ready for a virtual assistant when you realize that your time is better spent doing the highest leveraged activities in your business.” [33:03]

“Be open to defining what success looks like instead of being like ‘go fly little birdie!’ and then being pissed off by what comes back. You have to set expectations.”[44:59]

“What you’re building is bigger than you. But if you don’t take it back to the whole reason why you started this in the first place, you kind of lose sight of it and you only chase that status and significance and it just messes it all up.” [53:32]


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